62% Faster Hiring Without Losing Candidate Quality

The Challenge

The agency was drowning in applications. Their team of 12 recruiters spent over 60% of their time on admin — screening CVs, chasing references, and scheduling interviews manually. Roles were taking an average of 23 days to fill, and good candidates were being lost to faster competitors.

• 23-day average time-to-hire losing top candidates
• Recruiters spending 60% of time on admin tasks
• No consistent scoring system across the team
• Interview scheduling causing constant back-and-forth

What We Built

We connected their ATS, email, and calendar systems through a central AI layer. The system now automatically scores incoming applications against role requirements, flags the top 15% of candidates, sends personalised screening questions, and books interviews directly into recruiter diaries.

• AI candidate scoring against role-specific criteria
• Automated screening questionnaires sent within minutes
• Smart interview scheduling with calendar integration
• Real-time dashboards showing pipeline health per role

Results

• 62% Time-to-hire — Reduced from 23 days to under 9 days
• 18hrs Admin time saved — Per recruiter per week freed up
• 34% Candidate quality — Higher placement success rate
• 41% Cost per hire — Lower cost across all roles